CIO only applies to Merban Capital. HR is central and covers all four affiliates. CEO and CIO are affiliate-wide, so Department locks to "Executive" for them. Only Administrator can add or remove employees — HR can view the roster and balances. New accounts and password resets are required to set a new password the first time they sign in.
Employees
Name
Email
Affiliate
Department
Role
Grade
Designation
Type
Reports to
Leave Entitlement by Employee
Name
Annual
Sick
Casual
Maternity
Compassionate
Study
Year-End Carryover
Employee
Type
Days
From → Into
Granted by
Ghana Public Holidays
The standard fixed-date holidays, plus Good Friday, Easter Monday, and Farmers' Day, are populated automatically for this year and next — nothing to click. Eid al-Fitr and Eid al-Adha follow the Islamic lunar calendar and aren't included automatically; add those manually below once dates are confirmed.
Add Public Holiday
Shared across all four affiliates.
Holiday Calendar
Date
Name
Year
Leave Days by Affiliate
Leave Days by Type
Monthly Leave Trend
Export
Entitlements by Grade (days per calendar year)
Grade
Annual
Sick
Casual
Maternity
Compassionate
Study
Editable by Admin or HR.
Email Sending (Gmail)
Configure the Gmail account that sends real leave notifications, right here — no server file needed. Requires a Gmail App Password (not your normal Gmail password): turn on 2-Step Verification on the sending account, then create one at myaccount.google.com/apppasswords.
Email Log
Every email the system has tried to send — whether it actually went out, failed, or was skipped because Gmail isn't configured yet. Use this to confirm emails are genuinely reaching people, not just assumed to be working.
When
To
Subject
Status
Detail
HR Email
"Email HR summary" opens a draft with pending approvals and alerts.
Email Templates
See exactly what each email looks like with sample data — this never sends anything and doesn't need Gmail configured.
Data
This data is shared — everyone using this tool sees the same roster and requests. Only Administrator can wipe leave data, and only after typing a confirmation phrase.
The JSON file is the real backup — if this system ever needs to be restored, this is what does it. The Excel file is just for a quick look; it can't be used to restore anything.
This permanently deletes every leave request and notification for everyone. The roster, holidays, and entitlements are kept. This cannot be undone.
Audit Log
A permanent record of who changed what across the system — the last 1000 actions, most recent first.
When
Who
Action
Details
Configuration Health Check
Checked only when you open this page or click refresh — not run automatically in the background. Looks for roles that haven't been filled in yet, which is exactly the kind of gap that silently strands a real leave request with no one able to act on it.
Call back from leave
Choose the date they actually came back to work.
Grant bonus days
A one-time allowance, separate from their normal entitlement — doesn't require changing their grade.
Delegate approvals
While you're away, hand off your pending approvals to someone else for a set window.
Calendar sync
Paste this link into Outlook, Google Calendar, or Apple Calendar as a subscription — it stays automatically up to date, no need to re-download it. Anyone with this exact link can see the leave dates on it, so keep it as private as a password.
Year comparison
Total approved leave days per affiliate, this year against last year.
Affiliate
This year
Last year
Change
Import results
Send leave reminders
Sends an email to everyone below reminding them how much Annual leave they have left this year. This is separate from the two automatic reminders sent every year on 1 October and 1 December — this sends immediately.
Reassign pending approvals
Still there?
You've been inactive for a while, and you'll be signed out in 2:00 if nothing happens.
Reassign direct reports
Set a new password
You're using a temporary password. Choose a new one to continue.